What Are Virtual Admin Services?

Our virtual admin services provide skilled assistants who handle routine tasks remotely, allowing you to focus on what matters. With flexible, monthly contracts, we help streamline your operations and boost efficiency.

Key services include:

Email Management

Organize, prioritize, and respond to emails, and maintain your marketing list.

Report Handling

Collect, analyze, and distribute reports with proper formatting and scheduling.

Spreadsheet Management

Document, format, and convert data into actionable insights.

Invoice Processing

Verify invoices, ensure accurate payments, and resolve discrepancies.

CRM Management

Manage customer relationships and generate reports for your sales team.

Document Handling

Manage schedules, travel, and other document-related tasks.

Virtual Support for Contractors

We deliver efficient virtual administrative support to contractors and subcontractors, reducing workload and boosting project efficiency.

Our Services Include:

Onboarding New Vendors

We oversee the full process of vendor onboarding, ensuring all compliance and documentation requirements are met.

Agreement Creation & Management

We handle the creation and management of subcontract agreements, reducing administrative burden and minimizing risk.

Payment Notifications & Tracking

We manage payments, from verifying invoices to processing transactions and ensuring accurate records are kept.

RFI Creation & Management

We support the RFI process by creating, tracking, and managing the necessary procurement documentation.

Submittal Review & Processing

We manage submittals, ensuring they meet project requirements and facilitating smooth communication between parties.

Services For Architects

We offer expert virtual support services for architects, assisting with a variety of administrative responsibilities.

Our Services Include:

Project Coordination

We manage client communication, organize meetings, and handle email correspondence to ensure seamless project coordination.

Data Management

We gather and organize data to facilitate smooth communication and decision-making, reducing risks and improving workflow efficiency.

Calendar Management

We streamline your calendar by organizing daily tasks and aligning them with your strategic goals, helping you stay focused on key priorities.

Why Collaborate with Us

Lower Operational Costs

On-Demand Expertise

Reduced Workload Stress

Flexible and Efficient Administration

Access to Cutting-Edge Tools

Customizable Pricing

Why Partner With Us?

Our distinct advantage is leveraging time zone differences to accelerate your project progress. As your remote design partner, we quickly align with your project requirements and begin work without delay. Our expert team, comprising highly trained engineers, is well-versed in U.S. construction and electrical codes, ensuring full compliance from the moment you entrust us with your tasks. Additionally, our experienced electrical designers have successfully managed projects of all sizes, making them perfectly equipped to handle your needs, no matter the complexity.

Frequently asked questions

ATA offers Virtual Admin Support to AEC firms. We provide services such as document and email management, invoice handling, proposal preparation, and more, freeing up professionals’ time to focus on building their businesses.

Virtual Admin Support from ATA helps AEC firms streamline operations by handling time-consuming administrative tasks and improving productivity and project delivery. With cost-effective, scalable support, AEC firms can reduce overhead costs, enhance efficiency, and ensure better project organization.

We support all types of AEC firms, especially small to medium-sized companies, firms with high task volumes, firms handling complex client relationships, and those with geographically dispersed teams.

ATA’s trained and experienced VAs can handle all the time-consuming tasks of AEC firms, such as email handling, reports, spreadsheets, invoices, CRM, and document management. We also offer specific support to contractors by handling their RFIs, new vendor onboarding, and subcontractor agreement management. Architects hire us for seamless project coordination and data management.

While our virtual assistants cannot create construction documents, they can handle submittals on AEC firms’ behalf. Besides, ATA, as an architectural and engineering design support provider, offers you construction documentation as a value-added service.

Yes, we help contractors by managing RFIs and submittals on their behalf.

ATA’s virtual admin support helps AEC firms with invoicing and expense tracking

Yes, we offer CRM data entry and manage data for all types of AEC firms.